Why You Should Be Careful About File Sharing in the Cloud

Cloud technology has improved efficiency in business processes and transactions, but this comes at a cost. The loss of control of hardware infrastructure increases risk in the systems vulnerability points through file sharing possibilities. Like any technology, a mix of inexperienced users and lacking IT usage policy guidelines are IT security loopholes for any company. These are three file sharing security gaps that are apparent when using cloud infrastructure.

  1. Weak User Account Password

Accessing resources on the cloud requires password protected user accounts. These accounts are created and known ‘only’ by the user for the integrity of the system and its resources.

To the surprise of many hackers and system security analysts, most people generate weak passwords that can easily be guessed or hacked. Common passwords include; birthdays, phone number, street address, pet’s name or their favorite Starbucks beverage.

Without strong or complex passwords, hackers and other people can access files in a user’s cloud with ease, compromising the integrity of the system or data depending on their interests.

  1. File sharing Using Unauthorized Network Infrastructure

One of the biggest benefits of cloud technology is the remote access capability.  However, this is also one of the greatest security trepidations of cloud infrastructure.  Inability to uniformly enforce IT guidelines and standards are a major concern here.

For example, an employee who is out in the field and encounters a hardware malfunction in their device, they would be unable to reach the cloud either to submit files or access resources.  The potential outcome of this technological dilemma is the field worker using another device or network to access the cloud. Use of unauthorized infrastructure compromises the entire network as the cloud becomes compromised by devices and networks that are not up to par with the security standards enforced in your office. The range of potential security compromises at this stage is incomprehensible, starting from malware to incongruent software and network protocols.

Lack of enforced uniform hardware usage standards, including policies such as bring your own device (BYOD), exposes a company’s cloud ecosystem to security risk when sharing files across uncleared access points.

  1. The Security of the Cloud Service Provider Itself

Regardless of the careful or meticulous approach, you take in developing and enforcing IT policy in your organization; an external breach could hit your companies cloud infrastructure and resources. With cloud technology, significant components of your infrastructure, including servers and networking infrastructure may be outsourced. Outsourcing does little to protect your data if the cloud service provider is not protecting the infrastructure with efficient and up-to-date network and data security measures.

The most vulnerable points in cloud infrastructure are the users’ access points. Acknowledging the three file sharing risks can save your companies cloud from a breach.

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